Guidelines for Offering Modules

Step 1: Login to the System

To begin the process of module offering, users must first log in to the Learning Management System (LMS) of the University of Moratuwa.

Accessing the LMS

Open a web browser (recommended: Mozilla Firefox or Google Chrome) and navigate to the following URL:
https://lms.uom.lk/login_index.php

Enter your Username and Password in the appropriate fields.
Click the Login button to access the LMS dashboard.

⚠️ Note: If you have forgotten your password, use the "Forgot Password" link on the login page.

Figure 1: LMS Login Page

Step 2: Offering Initiation

Offering Initiation

Once successfully logged into the Learning Management System (LMS), users can proceed to the UG Coordinator Area, where they are granted access to Course Management functionalities.

⚠️ Note: If you do not see or have access to the UG Coordinator Area, your Director or Head of the respective Division or Department can request access from the CITeS Division by opening a ticket through the IT Helpdesk at https://helpdesk.uom.lk.

Navigating to Offering Initiation

From the LMS dashboard, locate the menu on the left-hand side of the screen.
Click on the Offering Initiation option to begin the process of offering modules.

Figure 2: UG Coordinator Area and Offering Initiation Option

Searching for Course Code

After clicking on Offering Initiation, the system will display a search interface.

Use the Search Box to enter the Course Code you wish to offer.
Click the Search button to proceed.
After locating the course, click on the "Add" button next to the relevant course listing.

This will direct you to the Course Offering Interface, where module offering details can be entered.

Figure 3: Course Code Search Interface

Accessing the Course Offering Interface

Once the “Add” button is clicked, the Course Offering Interface will appear.
This is where users can enter offering details.

Figure 4: Course Offering Interface

Enter Offering Details

Once inside the Course Offering Interface, proceed to fill in the required fields with accurate information.

Required Fields

Fill in the following fields as per the course requirements:

Field Name	Description
Academic Year	Select the appropriate academic year for the offering.
Level	Choose the level of study (e.g., Level 1, Level 2).
Semester	Select the relevant semester (e.g., Semester 1, Semester 2).
CA Parentage	Enter the percentage allocated for Continuous Assessment.
Exam Duration	Specify the duration of the final exam in hours or minutes.
Repeat or Normal	Dropdown options: – Both Repeaters and Normal Batch – Normal Batch Only – Repeaters Only
Faculty Elective	Dropdown options: – No – Yes
Lecture Hours Per Week	Number of lecture hours per week.
Lab Hours Per Session	Number of hours per lab session.
No. of Lab Sessions	Total number of lab sessions.
Class Limit	Use this if the course needs to be limited to fewer students.
Create Moodle Course	✅ Ensure this checkbox is selected before clicking Add.

Table 1: Required Fields

⚠️ Note: All fields are mandatory. Leaving any field blank may prevent the submission from being processed correctly.

Once all the fields have been filled:

Double-check all fields for completeness and accuracy.
Confirm the Create Moodle Course checkbox is ticked.
Click the Add button to complete the offering.

Once successfully submitted, a confirmation message will be displayed at the top of the screen: “The Offering has been successfully saved.”

Figure 5: Success Message After Submission

Step 3: Offering Assign

Offering Assign

After successfully initiating the module, you need to assign the module to the relevant student group.

Navigating to Offering Assignment

From the LMS dashboard, locate the menu on the left-hand side of the screen.
Click on the “Offering Assign” option to begin the assignment process from the area highlighted in Figure 2.

Selecting Degree Programme, Intake/Academic Year, and Semester

After clicking Offering Assign, the system will display the assignment interface. Follow the steps below:

Select the Degree Programme using the first dropdown.
Choose the Intake/Academic Year using the second dropdown.
Select the relevant Semester using the third dropdown.
Click the Search button to proceed.

Figure 6: Offering Assign Selection Interface

Completing the Assignment

Once the list of courses appears, click on the “Assign” button next to the relevant course.

This will take you to the Course Assigning Interface, where assignment details can be specified.

Figure 7: Course Assigning Interface

At the bottom of the Course Assigning Interface, you will find the “Offering List” section.

Follow the steps below to complete the assignment:

Check the checkbox next to the appropriate course. This will activate the Type dropdown.
From the Type dropdown, select one of the following:
- Compulsory
- Elective
- Optional
- Faculty Elective
Enter the Class Limit, using the same value as provided during the course initiation.
Click the Save button to finalize the assignment.

Once saved successfully, the following confirmation message will appear at the top of the screen: “The Offering List has been successfully updated.”

Figure 8: Offering Assignment Success Message

Step 4: Adding Examiners and Moderators

Adding Examiners and Moderators

After successfully assigning the modules, you need to add Examiners and Moderators to the relevant modules.

You can follow the detailed user guide for this process by accessing the link below:

🔗 Click here to view the User Guide for Adding Examiners and Moderators

Step 5: Offering Freeze

Offering Freeze

After successfully assigning lecturers to modules as Examiners or Moderators, the modules will become visible to students, allowing them to enroll in the relevant courses.

The Module Registration period is defined by the respective Performance Criteria for each degree programme. At the end of this registration period, module registrations must be frozen to finalize the offering.

Navigating to Offering Freeze

From the LMS dashboard, locate the menu on the left-hand side of the screen.
Click on the “Offering Freeze” option under the Course Management section to begin the process.

Figure 9: Programme Admin Area and Offering Freeze Option

Selecting Degree Programme, Intake/Academic Year

After clicking Offering Freeze, the system will display the offering freeze interface. Follow the steps below:

Select the Degree Programme using the first dropdown.
Choose the Intake/Academic Year using the second dropdown.
The third dropdown will appear only for degree programmes that follow the Academic Year system. Use this to select the relevant Semester.
Click the Goo button to proceed.

Figure 10 - Offering Freeze Interface

Completing Offering Freeze

Once the list of courses appears, you can complete the offering freeze process using one of the following methods:

Individually: Check the freezing checkbox next to each relevant course to freeze them one by one.
Bulk Action: Use the dropdown below the module list to freeze all modules belonging to a specific semester.

⚠️ Note: When you check the freezing checkboxes, the data is automatically transferred to the server. Once a module is frozen, it cannot be unfrozen by unchecking the box.
If any changes are required after freezing, please contact the MIS Division by opening a ticket through the IT Helpdesk at https://helpdesk.uom.lk.

Once the modules are successfully frozen, a confirmation message will appear depending on the method used:

Individually: A message will appear at the top of the screen stating: “Offering [........] was frozen.”

Figure 11A: Offering Freeze Success Message (Individually)

Bulk Action: A message will appear at the bottom of the screen stating: “All the offerings in [........] in Intake [........] were frozen.”

Figure 11B: Offering Freeze Success Message (Bulk Action)

Additionally, the interface will display the frozen status next to each course, confirming that the offerings have been finalized for the selected semester.

figure-11-frozen-modules-display-interface.png.png

Figure 12: Frozen Modules Display Interface