# Guidelines for Offering Modules

<details id="bkmrk-test"><summary>Step 1: Login to the System</summary>

### **Login to the System**

To begin the process of module offering, users must first log in to the Learning Management System (LMS) of the University of Moratuwa.

#### **Accessing the LMS**

- Open a web browser *(recommended: Mozilla Firefox or Google Chrome)* and navigate to the following URL:  
    [https://lms.uom.lk/login\_index.php](https://lms.uom.lk/login_index.php)

#### **Entering Login Credentials**

- Enter your **Username** and **Password** in the appropriate fields.
- Click the **Login** button to access the LMS dashboard.

⚠️ **Note:** If you have forgotten your password, use the *"Forgot Password"* link on the login page.

[![Figure 1 LMS Login Page.PNG](https://wiki.uom.lk/uploads/images/gallery/2025-05/scaled-1680-/VfZiOwbT05YmrWFc-figure-1-lms-login-page.PNG)](https://wiki.uom.lk/uploads/images/gallery/2025-05/VfZiOwbT05YmrWFc-figure-1-lms-login-page.PNG)

*<span class="TextRun SCXW147481579 BCX9" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="TextRun SCXW86098174 BCX9" data-contrast="none" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW86098174 BCX9" data-ccp-parastyle="Quote">Figure 1: LMS Login Page</span></span><span class="EOP SCXW86098174 BCX9" data-ccp-props="{"201341983":0,"335551550":2,"335551620":2,"335559685":864,"335559737":864,"335559738":200,"335559739":160,"335559740":259}"> </span></span>*

</details><details id="bkmrk-step-2%3A-offering-ini"><summary>Step 2: Offering Initiation</summary>

### **Offering Initiation**

Once successfully logged into the Learning Management System (LMS), users can proceed to the **UG Coordinator Area**, where they are granted access to **Course Management** functionalities.

⚠️ **Note:** If you do not see or have access to the *UG Coordinator Area*, your Director or Head of the respective Division or Department can request access from the CITeS Division by opening a ticket through the IT Helpdesk at <a class="cursor-pointer" data-end="382" data-start="332" rel="noopener" target="_new">https://helpdesk.uom.lk</a>.

#### **Navigating to Offering Initiation**

- From the LMS dashboard, locate the menu on the left-hand side of the screen.
- Click on the **Offering Initiation** option to begin the process of offering modules.

[![Figure 2 - UG Coordinator Area and Offering Initiation Option_page-0001.jpg](https://wiki.uom.lk/uploads/images/gallery/2025-05/scaled-1680-/ktZEnSOzD7z98b18-figure-2-ug-coordinator-area-and-offering-initiation-option-page-0001.jpg)](https://wiki.uom.lk/uploads/images/gallery/2025-05/ktZEnSOzD7z98b18-figure-2-ug-coordinator-area-and-offering-initiation-option-page-0001.jpg)

*Figure 2: UG Coordinator Area and Offering Initiation Option*

#### **Searching for Course Code**

After clicking on **Offering Initiation**, the system will display a search interface.

- Use the **Search Box** to enter the **Course Code** you wish to offer.
- Click the **Search** button to proceed.
- After locating the course, click on the **"Add" button** next to the relevant course listing.

This will direct you to the **Course Offering Interface**, where module offering details can be entered.

[![Figure 3 - Course Code Search Interface.png](https://wiki.uom.lk/uploads/images/gallery/2025-05/scaled-1680-/xwV6ZSu05N5sjF5t-figure-3-course-code-search-interface.png)](https://wiki.uom.lk/uploads/images/gallery/2025-05/xwV6ZSu05N5sjF5t-figure-3-course-code-search-interface.png)

*Figure 3: Course Code Search Interface*

#### **Accessing the Course Offering Interface**

- Once the “Add” button is clicked, the **Course Offering Interface** will appear.
- This is where users can enter offering details.

 [![Figure 4 - Course Offering Interface.png](https://wiki.uom.lk/uploads/images/gallery/2025-05/scaled-1680-/oJTAh3vrq8OYBvvN-figure-4-course-offering-interface.png)](https://wiki.uom.lk/uploads/images/gallery/2025-05/oJTAh3vrq8OYBvvN-figure-4-course-offering-interface.png)

*Figure 4: Course Offering Interface*

#### **Enter Offering Details** 

Once inside the **Course Offering Interface**, proceed to fill in the required fields with accurate information.

##### *Required Fields*

Fill in the following fields as per the course requirements:

<table border="1" class="w-fit min-w-(--thread-content-width) align-center" data-end="2010" data-start="462" style="border-collapse: collapse; width: 80%; height: 485.344px;"><thead data-end="571" data-start="462"><tr data-end="571" data-start="462" style="height: 29.7969px;"><th class="align-left" data-col-size="sm" data-end="492" data-start="462" style="width: 27.9822%; height: 29.7969px;">Field Name</th><th class="align-center" data-col-size="md" data-end="571" data-start="492" style="width: 71.85%; height: 29.7969px;">Description</th></tr></thead><tbody data-end="2010" data-start="681"><tr data-end="789" data-start="681" style="height: 29.7969px;"><td class="align-left" data-col-size="sm" data-end="710" data-start="681" style="width: 27.9822%; height: 29.7969px;">**Academic Year**</td><td class="align-left" data-col-size="md" data-end="789" data-start="710" style="width: 71.85%; height: 29.7969px;">Select the appropriate academic year for the offering.</td></tr><tr data-end="898" data-start="790" style="height: 29.7969px;"><td class="align-left" data-col-size="sm" data-end="819" data-start="790" style="width: 27.9822%; height: 29.7969px;">**Level**</td><td class="align-left" data-col-size="md" data-end="898" data-start="819" style="width: 71.85%; height: 29.7969px;">Choose the level of study (e.g., Level 1, Level 2).</td></tr><tr data-end="1007" data-start="899" style="height: 29.7969px;"><td class="align-left" data-col-size="sm" data-end="928" data-start="899" style="width: 27.9822%; height: 29.7969px;">**Semester**</td><td class="align-left" data-col-size="md" data-end="1007" data-start="928" style="width: 71.85%; height: 29.7969px;">Select the relevant semester (e.g., Semester 1, Semester 2).</td></tr><tr data-end="1116" data-start="1008" style="height: 29.7969px;"><td class="align-left" data-col-size="sm" data-end="1037" data-start="1008" style="width: 27.9822%; height: 29.7969px;">**CA Parentage**</td><td class="align-left" data-col-size="md" data-end="1116" data-start="1037" style="width: 71.85%; height: 29.7969px;">Enter the percentage allocated for Continuous Assessment.</td></tr><tr data-end="1225" data-start="1117" style="height: 29.7969px;"><td class="align-left" data-col-size="sm" data-end="1146" data-start="1117" style="width: 27.9822%; height: 29.7969px;">**Exam Duration**</td><td class="align-left" data-col-size="md" data-end="1225" data-start="1146" style="width: 71.85%; height: 29.7969px;">Specify the duration of the final exam in hours or minutes.</td></tr><tr data-end="1356" data-start="1226" style="height: 80.1875px;"><td class="align-left" data-col-size="sm" data-end="1255" data-start="1226" style="width: 27.9822%; height: 80.1875px;">**Repeat or Normal**</td><td class="align-left" data-col-size="md" data-end="1356" data-start="1255" style="width: 71.85%; height: 80.1875px;">Dropdown options:  
– Both Repeaters and Normal Batch  
– Normal Batch Only  
– Repeaters Only</td></tr><tr data-end="1465" data-start="1357" style="height: 77.3906px;"><td class="align-left" data-col-size="sm" data-end="1386" data-start="1357" style="width: 27.9822%; height: 77.3906px;">**Faculty Elective**</td><td class="align-left" data-col-size="md" data-end="1465" data-start="1386" style="width: 71.85%; height: 77.3906px;">Dropdown options:  
– No  
– Yes</td></tr><tr data-end="1574" data-start="1466" style="height: 29.7969px;"><td class="align-left" data-col-size="sm" data-end="1495" data-start="1466" style="width: 27.9822%; height: 29.7969px;">**Lecture Hours Per Week**</td><td class="align-left" data-col-size="md" data-end="1574" data-start="1495" style="width: 71.85%; height: 29.7969px;">Number of lecture hours per week.</td></tr><tr data-end="1683" data-start="1575" style="height: 29.7969px;"><td class="align-left" data-col-size="sm" data-end="1604" data-start="1575" style="width: 27.9822%; height: 29.7969px;">**Lab Hours Per Session**</td><td class="align-left" data-col-size="md" data-end="1683" data-start="1604" style="width: 71.85%; height: 29.7969px;">Number of hours per lab session.</td></tr><tr data-end="1792" data-start="1684" style="height: 29.7969px;"><td class="align-left" data-col-size="sm" data-end="1713" data-start="1684" style="width: 27.9822%; height: 29.7969px;">**No. of Lab Sessions**</td><td class="align-left" data-col-size="md" data-end="1792" data-start="1713" style="width: 71.85%; height: 29.7969px;">Total number of lab sessions.</td></tr><tr data-end="1901" data-start="1793" style="height: 29.7969px;"><td class="align-left" data-col-size="sm" data-end="1822" data-start="1793" style="width: 27.9822%; height: 29.7969px;">**Class Limit**</td><td class="align-left" data-col-size="md" data-end="1901" data-start="1822" style="width: 71.85%; height: 29.7969px;">Use this if the course needs to be limited to fewer students.</td></tr><tr data-end="2010" data-start="1902" style="height: 29.7969px;"><td class="align-left" data-col-size="sm" data-end="1931" data-start="1902" style="width: 27.9822%; height: 29.7969px;">**Create Moodle Course**</td><td class="align-left" data-col-size="md" data-end="2010" data-start="1931" style="width: 71.85%; height: 29.7969px;">✅ **Ensure this checkbox is selected** before clicking **Add**.</td></tr></tbody></table>

*Table 1: Required Fields*

⚠️ **Note:** All fields are mandatory. Leaving any field blank may prevent the submission from being processed correctly.

<div class="_tableContainer_16hzy_1">  
</div><div class="_tableContainer_16hzy_1">  
</div>Once all the fields have been filled:

- Double-check all fields for completeness and accuracy.
- Confirm the **Create Moodle Course** checkbox is ticked.
- Click the **Add** button to complete the offering.

Once successfully submitted, a confirmation message will be displayed at the top of the screen: **<span style="color: rgb(224, 62, 45);">“The Offering has been successfully saved.”</span>**

[![Figure 6 - Success Message After Submission.png](https://wiki.uom.lk/uploads/images/gallery/2025-05/scaled-1680-/8q4hRa2vhZdotlAa-figure-6-success-message-after-submission.png)](https://wiki.uom.lk/uploads/images/gallery/2025-05/8q4hRa2vhZdotlAa-figure-6-success-message-after-submission.png)

*Figure 5: Success Message After Submission*

</details><details id="bkmrk-step-3%3A-offering-ass"><summary>Step 3: Offering Assign</summary>

### **Offering Assign**

After successfully initiating the module, you need to **assign the module to the relevant student group**.

#### **Navigating to Offering Assignment**

- From the LMS dashboard, locate the menu on the **left-hand side** of the screen.
- Click on the **“Offering Assign”** option to begin the assignment process from the area highlighted in **Figure 2**.

#### **Selecting Degree Programme, Intake/Academic Year, and Semester**

After clicking **Offering Assign**, the system will display the assignment interface. Follow the steps below:

1. **Select the Degree Programme** using the **first dropdown**.
2. **Choose the Intake/Academic Year** using the **second dropdown**.
3. **Select the relevant Semester** using the **third dropdown**.
4. Click the **Search** button to proceed.

[![Figure 6.png](https://wiki.uom.lk/uploads/images/gallery/2025-05/scaled-1680-/0LigBRkkMOq1BQz7-figure-6.png)](https://wiki.uom.lk/uploads/images/gallery/2025-05/0LigBRkkMOq1BQz7-figure-6.png)

*Figure 6: Offering Assign Selection Interface*


#### **Completing the Assignment**

Once the list of courses appears, click on the **“Assign”** button next to the relevant course.

This will take you to the **Course Assigning Interface**, where assignment details can be specified.

[![Figure 7 - Course Assigning Interface.png](https://wiki.uom.lk/uploads/images/gallery/2025-05/scaled-1680-/rV1GIOXa8uguBut3-figure-7-course-assigning-interface.png)](https://wiki.uom.lk/uploads/images/gallery/2025-05/rV1GIOXa8uguBut3-figure-7-course-assigning-interface.png)

*Figure 7: Course Assigning Interface*

At the bottom of the Course Assigning Interface, you will find the **“Offering List”** section.

Follow the steps below to complete the assignment:

- **Check the checkbox** next to the appropriate course. This will activate the **Type** dropdown.
- From the **Type** dropdown, select one of the following:
    
    
    - Compulsory
    - Elective
    - Optional
    - Faculty Elective
- Enter the **Class Limit**, using the same value as provided during the course initiation.
- Click the **Save** button to finalize the assignment.

Once saved successfully, the following confirmation message will appear at the top of the screen: **<span style="color: rgb(45, 194, 107);">“The Offering List has been successfully updated.”</span>**

**[![Figure 8 - Offering Assignment Success Message.png](https://wiki.uom.lk/uploads/images/gallery/2025-05/scaled-1680-/d9bRJvaRw7w6Nclm-figure-8-offering-assignment-success-message.png)](https://wiki.uom.lk/uploads/images/gallery/2025-05/d9bRJvaRw7w6Nclm-figure-8-offering-assignment-success-message.png)**

*Figure 8: Offering Assignment Success Message*

</details><details id="bkmrk-step-4%3A-step-4%3A-addi"><summary>Step 4: Adding Examiners and Moderators</summary>

### **Adding Examiners and Moderators**

After successfully assigning the modules, you need to add **Examiners and Moderators** to the relevant modules.

You can follow the detailed user guide for this process by accessing the link below:

🔗 **[Click here to view the User Guide for Adding Examiners and Moderators](https://wiki.uom.lk/books/learnorg-user-guide/page/faculty-of-engineering-examiners-moderators-appointment-guidelines-and-information-prepared-by-the-eugs-division-7NC)**

</details><details id="bkmrk-step-4%3A-offering-fre"><summary>Step 5: Offering Freeze</summary>

### **Offering Freeze**

After successfully assigning lecturers to modules as **Examiners or Moderators**, the modules will become visible to students, allowing them to enroll in the relevant courses.

The **Module Registration period** is defined by the respective **Performance Criteria** for each degree programme. At the end of this registration period, **module registrations must be frozen** to finalize the offering.

#### **Navigating to Offering Freeze**

- From the LMS dashboard, locate the menu on the **left-hand side** of the screen.
- Click on the **“Offering Freeze”** option under the **Course Management** section to begin the process.

[![Figure 9 - Programme Admin Area and Offering Freeze Option_page-0001.jpg](https://wiki.uom.lk/uploads/images/gallery/2025-05/scaled-1680-/qQLTpLYIaYnycexn-figure-9-programme-admin-area-and-offering-freeze-option-page-0001.jpg)](https://wiki.uom.lk/uploads/images/gallery/2025-05/qQLTpLYIaYnycexn-figure-9-programme-admin-area-and-offering-freeze-option-page-0001.jpg)

*Figure 9: Programme Admin Area and Offering Freeze Option*

#### **Selecting Degree Programme, Intake/Academic Year**

After clicking **Offering Freeze**, the system will display the offering freeze interface. Follow the steps below:

1. **Select the Degree Programme** using the **first dropdown**.
2. **Choose the Intake/Academic Year** using the **second dropdown**.
3. The **third dropdown** will appear only for degree programmes that follow the **Academic Year system**. Use this to select the relevant **Semester**.
4. Click the **Goo** button to proceed.

[![Oyp86GqVISMK0TTH-figure-10-offering-freeze-interface (2).png](https://wiki.uom.lk/uploads/images/gallery/2025-06/scaled-1680-/q3q6Tu3JghSSLWO1-oyp86gqvismk0tth-figure-10-offering-freeze-interface-2.png)](https://wiki.uom.lk/uploads/images/gallery/2025-06/q3q6Tu3JghSSLWO1-oyp86gqvismk0tth-figure-10-offering-freeze-interface-2.png)  
*Figure 10 - Offering Freeze Interface*

#### **Completing Offering Freeze**

Once the list of courses appears, you can complete the offering freeze process using one of the following methods:

- **Individually:** Check the **freezing checkbox** next to each relevant course to freeze them one by one.
- **Bulk Action:** Use the **dropdown below the module list** to freeze **all modules** belonging to a specific semester.

⚠️ **Note:** When you check the freezing checkboxes, the data is automatically transferred to the server. Once a module is frozen, it cannot be unfrozen by unchecking the box.  
If any changes are required after freezing, please contact the MIS Division by opening a ticket through the IT Helpdesk at [https://helpdesk.uom.lk](https://helpdesk.uom.lk).

Once the modules are successfully frozen, a confirmation message will appear depending on the method used:

- **Individually:** A message will appear at the top of the screen stating: *“**<span style="color: rgb(224, 62, 45);">Offering \[........\] was frozen.</span>**”*

[![eCjeokWaWsBMQ0jx-untitled-design-5 (2).png](https://wiki.uom.lk/uploads/images/gallery/2025-06/scaled-1680-/p7cj33484kbVpcCL-ecjeokwawsbmq0jx-untitled-design-5-2.png)](https://wiki.uom.lk/uploads/images/gallery/2025-06/p7cj33484kbVpcCL-ecjeokwawsbmq0jx-untitled-design-5-2.png)

*Figure 11A: Offering Freeze Success Message (Individually)*

- **Bulk Action:** A message will appear at the bottom of the screen stating: *“**<span style="color: rgb(224, 62, 45);">All the offerings in \[*........*\] in Intake \[*........*\] were frozen.</span>**”*

*[![Untitled design (5ddd).png](https://wiki.uom.lk/uploads/images/gallery/2025-05/scaled-1680-/zzX0cuTNRQ6jPnH1-untitled-design-5ddd.png)](https://wiki.uom.lk/uploads/images/gallery/2025-05/zzX0cuTNRQ6jPnH1-untitled-design-5ddd.png)*

*Figure 11B: Offering Freeze Success Message (Bulk Action)*

Additionally, the interface will display the **frozen status** next to each course, confirming that the offerings have been finalized for the selected semester.

[![figure-11-frozen-modules-display-interface.png.png](https://wiki.uom.lk/uploads/images/gallery/2025-06/scaled-1680-/xTn1yRWPCo1ivgII-figure-11-frozen-modules-display-interface-png.png)](https://wiki.uom.lk/uploads/images/gallery/2025-06/xTn1yRWPCo1ivgII-figure-11-frozen-modules-display-interface-png.png)  
 *Figure 12: Frozen Modules Display Interface*

</details>