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Guidelines for Transferring Students Across Levels/Years

Step 1: Login to the System

Login to the System

To begin the process of module offering, users must first log in to the Learning Management System (LMS) of the University of Moratuwa.

Accessing the LMS

Entering Login Credentials

  • Enter your Username and Password in the appropriate fields.

  • Click the Login button to access the LMS dashboard.

⚠️ Note: If you have forgotten your password, use the "Forgot Password" link on the login page.

Figure 1 LMS Login Page.PNG

Figure 1: LMS Login Page 

Step 2: Transfer all Students to different Academic Year/level

Transfer all Students to different Academic Year/level

Once successfully logged into the Learning Management System (LMS), users can proceed to the Programme Admin Area, where they are granted access to Student Common Details functionalities.

Navigating to Student Academic Admin

  • From the LMS dashboard, locate the menu on the left-hand side of the screen.

  • Click on the “Student Academic Admin” option to begin the process, as shown in Figure 2.

Capture 2_page-0001.jpg

 

 Figure 2: Programme Admin Area and Student Academic Admin

 

Selecting Degree Programme, Intake/Academic Year, and Semester

After clicking on Student Academic Admin, the system will display the interface as shown in Figure 3. Follow the steps below:

  1. Select the Degree Programme using the first dropdown.

  2. Select the Department using the second dropdown.                                                                                                  ⚠️ Note: This will only have one option — the department code relevant to the selected degree programme.

  3. Choose the Intake/Academic Year using the third and fourth dropdowns.

  4. Click the Go button to proceed.

Figure 3.png

Figure 3: Student Academic Admin Interface

 

Accessing the Student Transferring Section

Once the Go button is clicked, the Student Transferring Section for the specific batch will appear under the student list, as r, as shown in Figure 4. This interface allows users to transfer all the students to a different level.

Figure 4.png

Figure 4: Student Transferring Section

 

Transferring All Students to the "Level 6"

 

Note: Since all the students are not transferring to the subsequent level at the same time please use "Level 6" as a supportive level when transferring students to avoid some consequences can be occurred.

 Select "Level 6" from the Transfer all Students to different level dropdown. And click on the "Transfer All" button. 

Then the student will be transfer to the Level 6 with the same Academic Year

 

Transferring All students to the Correct Academic Year

Search for the students with the current academic year and level 6 from the drop downs in above figure 3. 

Select the Correct Academic year that you wish to transfer all students from the Transfer all Strudents to different academic year dropdown. And click on the "Transfer All" button.

Then the students will transfer to the Correct Academic Year and the Level 6.

 

Transferring All students to the Correct Level

Search for the students with the correct academic year and level 6 from the drop downs in above figure 3. 

Select the Correct Level that you wish to transfer all students from the Transfer all Students to different level dropdown. And click on the "Transfer All" button.

Then the students will transfer to the Correct Academic Year and the Correct Level.

Finally Search for the students with the correct academic year and correct level from the drop downs in above figure 3 to ensure the process is smoothly done. 

 

 

 

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