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Guidelines for Registering Repeat Students (Manually)

Step 1: Login to the System

Login to the System

To begin the process of module offering, users must first log in to the Learning Management System (LMS) of the University of Moratuwa.

Accessing the LMS

Entering Login Credentials

  • Enter your Username and Password in the appropriate fields.

  • Click the Login button to access the LMS dashboard.

⚠️ Note: If you have forgotten your password, use the "Forgot Password" link on the login page.

Figure 1 LMS Login Page.PNG

Figure 1: LMS Login Page 

Step 2: Define Semester Lock Date

Define Semester Lock Date

After successfully logging into the Learning Management System (LMS), you must define the Semester Lock Date before enrolling repeat students. This is done via the Semester Deadlines functionality, accessible through the Programme Admin Area.

⚠️ Note: If you do not see or have access to the UG Coordinator Area, your Director or Head of the respective Division or Department can request access from the CITeS Division by opening a ticket through the IT Helpdesk at https://helpdesk.uom.lk.

 

Navigating to Offering Freeze

  • From the LMS dashboard, locate the menu on the left-hand side of the screen.

  • Click on the “Semester Deadlines” option under the Exam section to begin the process.

Figure 2 - Programme Admin Area and Semester Deadlines.jpg

Figure 2: Programme Admin Area and Semester Deadlines

 

Selecting Degree Programme, Academic Year, Level & Semester

After clicking Semester Deadlines, the system will display the Interface to Define Semester Management Dates. Follow the steps below:

  1. Select the Degree Programme using the first dropdown.
  2. Choose the Academic Year using the second dropdown.
  3. Select the Level using the third dropdown.
  4. Select the Semester using the fourth dropdown.
  5. Click the Go button to proceed.

Figure 3 - Interface to Define Semester Management Dates_page-0001.jpg

Figure 3: Interface to Define Semester Management Dates

 

Define the Semester Lock Date

To enroll students as repeat candidates, the Semester Lock Date must be either today’s date or a future date.

⚠️ Note: The Semester Lock Date impacts several functions handled by different departments. Please ensure that a date has not already been set before defining a new one.

  • If the field is empty or needs to be updated, you can proceed to define the lock date.

  • Click on the “Define” button to save the selected date.

Once defined successfully, a confirmation message will appear at the top of the screen: “Successfully defined.”

Figure 4 - Define date success message. .png

Figure 4: Define Date Success Message

 

Step 3: Repeat Enrollment

Repeat Enrollment

After successfully define the semester lock date, you need to enroll students to the relevant modules as repeat candidates. 

 

Navigating to Repeat Enrollment

  • From the LMS dashboard, locate the menu on the left-hand side of the screen.

  • Click on the “Repeat Enrolment” option to begin the repeat enrolment process from the area highlighted in Figure 5.

 

Figure 5_page-0001 (1).jpg

Figure 5

 

 

Selecting Degree Programme, Intake/Academic Year, and Semester

After clicking Repeat Enrolment, the system will display the repeat enrolment interface as Figure 6. Follow the steps below:

  1. Select the Degree Programme using the first dropdown.

  2. Select the Department using the second dropdown (This dropdown have only one option which is short form of department name relevant to the degree programme. Therefore, you can select that option)

  3. Choose the Intake/Academic Year using the third dropdown and forth dropdown.

  4. Select the relevant Semester using the fifth dropdown.

  5. Click the Go button to proceed.

 

Figure 6 (2).png

Figure 6: Repeat Enrolment Interface

 

Select the Course and Searching for Student

After clicking on relevant module, the system will display a search interface like below Figure 7.

  • Use the Search Box to enter the Student Registration Number you wish to enroll.

  • Click the Display button to proceed.

This will direct you to the Repeat Enrolment interface for specific student as below Figure 8, 

Figure 77.png

Figure 7:

 

Accessing the Repeat Enrolment Interface for Specific Student

  • Once the “Display” button is clicked, the Repeat Enrolment Interface for a Specific Student will appear.

  • This is where users can enter repeat enrolment details details.

Figure 88.png

Figure 8: Repeat Enrolment Interface for Specific Student

Enter Repeat Enrolment Details 

Once inside the student specific repeat enrolment interface, proceed to fill in the required fields with accurate information.

Required Fields

Fill in the following fields as per the course requirements:

Field Name Description
Status

Dropdown options:

  • PF - Previous attempt result is 'Fail'
  • PI - Previous attempt result is 'Incomplete'
  • U - Request to update Previous attempt result
  • N - Approved concession for relevant module
  • W - Previously withdrawn module
Registering for

Dropdown options:

  • CA - Select if the student is register only for Continues assessments.
  • FE - Select if the student is register for only for Final Examination
  • Both - Select if the student is register for both CA and FE
Attempt consider as

Select the relevant attempt(2nd, 3rd, etc..)

Note:  If the student have approved concession for relevant module Attempt must be "1st".
Print Semester Select relevant semester (You can keep the default filled value).
Print Academic Year / Intake Academic Year which the student did the relevant module as first attempt (You can keep the default filled value).
Print level Select relevant level (You can keep the default filled value).
Previous enrolled module This field is need to fill if the module register for  discontinues module.
File Ref. You can enter file reference here for future references.
Comment You can enter any comments here for future references.

Table 1: Required Fields



 

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