# Guidelines for Registering Repeat Students (Manually)
Step 1: Login to the System ### **Login to the System** To begin the process of module offering, users must first log in to the Learning Management System (LMS) of the University of Moratuwa. #### **Accessing the LMS** - Open a web browser *(recommended: Mozilla Firefox or Google Chrome)* and navigate to the following URL: [https://lms.uom.lk/login\_index.php](https://lms.uom.lk/login_index.php) #### **Entering Login Credentials** - Enter your **Username** and **Password** in the appropriate fields. - Click the **Login** button to access the LMS dashboard. ⚠️ **Note:** If you have forgotten your password, use the *"Forgot Password"* link on the login page. [![Figure 1 LMS Login Page.PNG](https://wiki.uom.lk/uploads/images/gallery/2025-05/scaled-1680-/VfZiOwbT05YmrWFc-figure-1-lms-login-page.PNG)](https://wiki.uom.lk/uploads/images/gallery/2025-05/VfZiOwbT05YmrWFc-figure-1-lms-login-page.PNG) *Figure 1: LMS Login Page *
Step 2: Define Semester Lock Date ### **Define Semester Lock Date** After successfully logging into the Learning Management System (LMS), **you must define the Semester Lock Date before enrolling repeat students**. This is done via the **Semester Deadlines** functionality, accessible through the **Programme Admin Area**. ⚠️ **Note:** If you do not see or have access to the *UG Coordinator Area*, your Director or Head of the respective Division or Department can request access from the CITeS Division by opening a ticket through the IT Helpdesk at https://helpdesk.uom.lk. #### **Navigating to Offering Freeze** - From the LMS dashboard, locate the menu on the **left-hand side** of the screen. - Click on the **“**Semester Deadlines**”** option under the **Exam** section to begin the process. [![Figure 2 - Programme Admin Area and Semester Deadlines.jpg](https://wiki.uom.lk/uploads/images/gallery/2025-05/scaled-1680-/AQTX943I0IQGIn1d-figure-2-programme-admin-area-and-semester-deadlines.jpg)](https://wiki.uom.lk/uploads/images/gallery/2025-05/AQTX943I0IQGIn1d-figure-2-programme-admin-area-and-semester-deadlines.jpg) Figure 2: *Programme Admin Area and Semester Deadlines* #### **Selecting Degree Programme, Academic Year, Level & Semester** After clicking **Semester Deadlines**, the system will display the **Interface to Define Semester Management Dates**. Follow the steps below: 1. **Select the Degree Programme** using the first dropdown. 2. **Choose the Academic Year** using the second dropdown. 3. **Select the Level** using the third dropdown. 4. **Select the Semester** using the fourth dropdown. 5. Click the **Go** button to proceed. [![Figure 3 - Interface to Define Semester Management Dates_page-0001.jpg](https://wiki.uom.lk/uploads/images/gallery/2025-05/scaled-1680-/fTz8yUvmj7V4JZsg-figure-3-interface-to-define-semester-management-dates-page-0001.jpg)](https://wiki.uom.lk/uploads/images/gallery/2025-05/fTz8yUvmj7V4JZsg-figure-3-interface-to-define-semester-management-dates-page-0001.jpg) *Figure 3: Interface to Define Semester Management Dates* #### **Define the Semester Lock Date** To **enroll students as repeat candidates**, the **Semester Lock Date must be either today’s date or a future date**. ⚠️ **Note:** The Semester Lock Date impacts several functions handled by different departments. Please **ensure that a date has not already been set** before defining a new one. - If the field is empty or needs to be updated, you can proceed to define the lock date. - Click on the **“Define”** button to save the selected date. Once defined successfully, a confirmation message will appear at the top of the screen: **“Successfully defined.”** **[![Figure 4 - Define date success message. .png](https://wiki.uom.lk/uploads/images/gallery/2025-05/scaled-1680-/xhkG7EwpqYbayNoc-figure-4-define-date-success-message.png)](https://wiki.uom.lk/uploads/images/gallery/2025-05/xhkG7EwpqYbayNoc-figure-4-define-date-success-message.png)** Figure 4**:** *Define Date Success Message*
Step 3: Repeat Enrollment ### **Repeat Enrollment** After successfully defining the **Semester Lock Date**, you can proceed to **enroll students in relevant modules as repeat candidates**. #### **Navigating to Repeat Enrollment** - From the LMS dashboard, locate the menu on the **left-hand side** of the screen. - Click on the **“Repeat Enrollment”** option to begin the process, as shown in **Figure 5**. [![Figure 5 - Accessing Repeat Enrollment Option.jpg](https://wiki.uom.lk/uploads/images/gallery/2025-05/scaled-1680-/37CKp0Q5ZI63MmvB-figure-5-accessing-repeat-enrollment-option.jpg)](https://wiki.uom.lk/uploads/images/gallery/2025-05/37CKp0Q5ZI63MmvB-figure-5-accessing-repeat-enrollment-option.jpg) *Figure 5: Accessing Repeat Enrollment Option* #### **Selecting Degree Programme, Intake/Academic Year, and Semester** After clicking on **Repeat Enrollment**, the system will display the interface as shown in **Figure 6**. Follow the steps below: 1. Select the **Degree Programme** using the first dropdown. 2. Select the **Department** using the second dropdown. ⚠️ **Note:** *This will only have one option — the department code relevant to the selected degree programme.* 3. Choose the **Intake/Academic Year** using the third and fourth dropdowns. 4. Select the **Semester** using the fifth dropdown. 5. Click the **Go** button to proceed. [![Figure 6 - Repeat Enrollment Interface.png](https://wiki.uom.lk/uploads/images/gallery/2025-05/scaled-1680-/X3fpyFrEE27EGzkI-figure-6-repeat-enrollment-interface.png)](https://wiki.uom.lk/uploads/images/gallery/2025-05/X3fpyFrEE27EGzkI-figure-6-repeat-enrollment-interface.png) *Figure 6: Repeat Enrollment Interface* #### **Selecting the Course and Searching for a Student** - Click on the relevant module to enroll repeat candidates. - The system will display a search interface as shown in **Figure 7**. - Use the **Search Box** to enter the **Student Registration Number**. - Click the **Display** button to proceed. *[![Figure 7 - Search Interface for Student Enrollment.png](https://wiki.uom.lk/uploads/images/gallery/2025-05/scaled-1680-/J1FZYnzM1bxIZub8-figure-7-search-interface-for-student-enrollment.png)](https://wiki.uom.lk/uploads/images/gallery/2025-05/J1FZYnzM1bxIZub8-figure-7-search-interface-for-student-enrollment.png)* *Figure 7: Search Interface for Student Enrollment* #### **Accessing the Repeat Enrollment Interface for a Specific Student** Once the **Display** button is clicked, the **Repeat Enrollment Interface for the specific student** will appear, as shown in **Figure 8**. This interface allows users to enter enrollment details. [![Figure 8 - Repeat Enrollment Interface for Specific Student.png](https://wiki.uom.lk/uploads/images/gallery/2025-05/scaled-1680-/6jWZ0N3hP7E8h1aC-figure-8-repeat-enrollment-interface-for-specific-student.png)](https://wiki.uom.lk/uploads/images/gallery/2025-05/6jWZ0N3hP7E8h1aC-figure-8-repeat-enrollment-interface-for-specific-student.png) *Figure 8: Repeat Enrollment Interface for Specific Student* #### **Entering Repeat Enrollment Details** Fill in the following required fields accurately:
**Field Name****Description**
**Status**Dropdown options: • **PF** – Previous attempt result is 'Fail' • **PI** – Previous attempt result is 'Incomplete' • **U** – Request to update previous result • **N** – Approved concession for the module • **W** – Previously withdrawn module
**Registering for**Dropdown options: • **CA** – Continuous Assessments only • **FE** – Final Examination only • **Both** – Both CA and FE
**Attempt Considered As**Select the appropriate attempt (e.g., 2nd, 3rd, etc.) ⚠️ *If the student has an approved concession, select "1st"*
**Print Semester**Select the relevant semester (*Default value can be kept*)
**Print Academic Year / Intake**The academic year of the student’s first attempt (*Default value can be kept*)
**Print Level**Select the relevant level (*Default value can be kept*)
**Previous Enrolled Module**Fill this if registering for a discontinued module
**File Ref.**Optional field for future reference
**Comment**Optional comments for internal reference
*Table 1: Required Fields for Repeat Enrollment* #### **Finalizing Enrollment** - Double-check all entered information for accuracy. - Click the **Add Enrollment** button to complete the repeat registration. Once submitted successfully, the following message will appear at the top of the screen: **“**Successfully enrolled...**”** *[![Figure 9 - Success Message After Repeat Enrollment.png](https://wiki.uom.lk/uploads/images/gallery/2025-05/scaled-1680-/Cw91g69jljKbhOdY-figure-9-success-message-after-repeat-enrollment.png)](https://wiki.uom.lk/uploads/images/gallery/2025-05/Cw91g69jljKbhOdY-figure-9-success-message-after-repeat-enrollment.png)* *Figure 9: Success Message After Repeat Enrollment*
Repeat Enrollments - Edit ### **Repeat Enrollments – Edit** After completing a repeat enrollment, if you need to modify any of the fields previously entered, such as **Status**, **Registering for**, or **Attempt**, you can do so using the **Repeat Enrollments – Edit** feature. Once successfully logged into the Learning Management System (LMS), users can navigate to the **Exam – Enrollment Admin Area**, where they are granted access to the **Repeat Enrollments – Edit** functionalities. #### **Navigating to Repeat Enrollments – Edit** - From the LMS dashboard, locate the menu on the **left-hand side** of the screen. - Click on the **“Repeat Enrollment – Edit”** option to begin the editing process, as shown in **Figure 10**. [![Capture_page-0001.jpg](https://wiki.uom.lk/uploads/images/gallery/2025-06/scaled-1680-/6MLfoRwFdir3Or4T-capture-page-0001.jpg)](https://wiki.uom.lk/uploads/images/gallery/2025-06/6MLfoRwFdir3Or4T-capture-page-0001.jpg) *Figure 10: Accessing Repeat Enrollment – Edit Option* #### **Searching for a Student** - After clicking on **Repeat Enrollment – Edit**, the system will display a search interface, as shown in **Figure 11**. - Use the **Search Box** to enter the **Student Registration Number**. - Click the **View** button to proceed. [![Figure 11.PNG](https://wiki.uom.lk/uploads/images/gallery/2025-06/scaled-1680-/F5eBIWEdDPGquAMX-figure-11.PNG)](https://wiki.uom.lk/uploads/images/gallery/2025-06/F5eBIWEdDPGquAMX-figure-11.PNG) *Figure 11: Search Interface for Student Enrollment* #### **Editing Repeat Enrollment Details** - Once the **View** button is clicked, an interface like **Figure 12** will appear. - From this interface, you can edit the following fields: - **Status** - **Registering for** - **Attempt** - After making the necessary changes, click the **Save** button to apply the updates. [![Figure 13.png](https://wiki.uom.lk/uploads/images/gallery/2025-06/scaled-1680-/xfgGvxvNHYT6cWjL-figure-13.png)](https://wiki.uom.lk/uploads/images/gallery/2025-06/xfgGvxvNHYT6cWjL-figure-13.png) Figure 12: *Edit Interface for Repeat Enrollment* #### **Confirmation of Successful Update** Once the details are successfully updated, a confirmation message will appear at the top of the screen: ***“**Successfully updated...**”*** ***[![Figure 13.PNG](https://wiki.uom.lk/uploads/images/gallery/2025-06/scaled-1680-/YoeXtCLadNcOreWJ-figure-13.PNG)](https://wiki.uom.lk/uploads/images/gallery/2025-06/YoeXtCLadNcOreWJ-figure-13.PNG)*** Figure 13: *Success Message After Repeat Enrollment Edit*